CO129-575-5 Passport Office- authorisation for writing off deficiencies 31-3-1939 - 19-3-1940 — Page 19

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(b) 117 application forms representing an unknown sum

(c)

5.

were missing from the files. On the average of

other collections the amount could probably be

assessed as being not less than $1,100.00.

(Enclosure V to report).

The

19 Receipts had been issued in respect of Visa

applications the forms for which are missing.

amount represented by these receipts is $203.26.

(Enclosure IV to report).

With regard to item (c) it is possible that some

if not all, of these receipts relate to certain of the

missing forms referred to in (b). The whole sum could

therefore in the absence of further information reasonably

be set off against the $1,100 mentioned above, but even if

full credit is allowed there would still remain a substantial

balance unaccounted for.

6.

It is not however possible to set off any item

under (c) against the deficiencies recorded under (a).

There is no connection whatever between them, as the names

of the persons are known in every instance.

7.

In paragraph 4 of the attached report, the

Assistant Auditor states that it was customary for Visa

Application Forms to be numbered before all the necessary

formalities had been complied with. If this is the case

it is possible that a number of the forms were never

completed and returned and that the visas originally applied

for were not obtained. This would account for some, at

least, of the missing forms referred to in paragraph 4 (b).

The fact however remains that the amount referred

to in paragraph 4 (a) remains unaffected and must be

regarded as a clear loss of revenue.

8.

9.

Passports. The report, and Enclosure II, also

reveals a shortage of at least 28 Passport Forms represent